How to be more productive?
Eat that Frog
Mark Twain once said that if the first thing you do each morning is to eat a live frog, you can go through the day with the satisfaction of knowing that that is probably the worse things that is going to happen to you all day long. Brian Tracy then took this phrase and turned it into a method to stop procrastination.
Your “frog” is your biggest, most important task, the one you are most likely to procrastinate on if you don’t do something about it.
Brian Tracy also says “if you have to eat two frogs, eat the ugliest first”
If I have two important tasks to do, I will start with the most important task first. I discipline myself to begin first thing in the morning and close other tabs on my browser until I finish the task, everything else after that feels like a breeze.
Schedule your day the night before
I list all my tasks last thing at night and when I’m going to do them the following day I feel more relax and focus, I will change the priority of tasks in my list if anything urgent happens.
Quick tip: Don’t schedule too much. Keep your to-do schedule achievable.
Scientific evidence shows that morning exercise can make us think better, work better, and become more productive.
A quick jog or 30-minute yoga session can prepare you for a powerful session of getting stuff done. I personally spend at least 1 hour in the gym everyday and to be honest with you I would happily sacrifice my sleep over exercise.
The Pomodoro Technique is a time management method developed by Francesco Cirillo in the late 1980s. The technique uses a timer to break down work into intervals, traditionally 25 minutes in length, separated by short breaks.
I personally love this method and even sometimes I get interrupted before 25 minutes but still works perfectly for me.
Shut off All Phones, Email, and Social Media For Blocks of Time
This is my very new practice to sit down with my computer for at least two hours with my phone on do not disturb and I focus on my tasks at hand! I like to use this method along with Pomodoro technique for better result till becomes a habit. It has helped tremendously!
No to Multitasking
This is my big source of waste of time, having few browsers open and shifting from one to another when I’m not following my to do list. “The Cost Of Context Switching”. Productivity coach, Todd Herman, spoke about the dangers of multi-tasking and “context switching.” when we try to handle several projects A, B, C and D in a particular time segment, each instance you mentally switch from one to the other causes a mental disconnect. It takes time and energy to shift your brain and to ramp up to the next task. According to PhD Susan Weinschenk, it is believed that by switching from two tasks, we are losing about 40% of our productivity.
Reflect your day
This is one of my favorite rituals every night. I reflect on my day and what I achieved. I look at my performance, and my to do list to see if anything is left out. Journalling everyday helps to know where are my weak points in time managing or procrastination, what habits distracts me from my goals. Exercise as a daily habit and you will learn much more about yourself.